Privacy Policy

Privacy Policy

Ropardo SRL (“ROPARDO”) respects your privacy. ROPARDO wants you to understand the type of information which is collected, what ROPARDO does with the information, and the safeguards that ROPARDO has in place to protect the information.

Before you submit any information to ROPARDO via this Website or Web Applications or Mobile Applications (referred as Apps), ROPARDO strongly suggests that you read this Policy to understand how ROPARDO uses the information which you provide.

ROPARDO collect, process and use personal data from you to improve the usability, effectiveness and security of our Website / Apps and thus provide you with the best experience. We also collect, process and use the informatiuses,,industry-standard,with a ,contract-relatedon you send via contact forms or emails to process requests for information or business inquiries, evaluate job applications, register visitors to events, training sessions or contests, and for other purposes you might have. When you submit your information, you consent to ROPARDO using such information as described herein. Your use of this Website / Apps indicates your acceptance of this Policy and the collection and use of your information in accordance with this Policy as well as the Terms of Use. If you do not agree with this Policy and the Terms of Use, please do not use this Website / Apps.

The controller within the meaning of the General Data Protection Regulation (GDPR) and other national data protection laws and data protection regulations is:

ROPARDO SRL
Reconstructiei-Str. 2A
550129 Sibiu, Romania
Email: office[at]ropardo.ro

The data protection:
Email: dpo[at]ropardo.ro

Any data subject may contact our Data Protection Officer directly at any time with questions or suggestions regarding data protection.

 

Amendments

ROPARDO will post any changes to its Privacy Policy and Terms and Conditions online. You can determine the date of the last change by noting the effective date of these documents. Your continued access to and usage of the Website, or use of the Services, Content, or Software contained therein, signifies your agreement to any such modifications to the Privacy Policy and Terms of Use. We encourage you to periodically review the Privacy Policy and Terms of Use. You may at any time print, download and/or store a copy of the Privacy Policy and Terms of Use.

General Information About Data Processing

1. Personally Identifiable Information

“Personally Identifiable Information” is information about you, such as name, address, e-mail address, user name, etc. Providing personally identifiable information indicates your consent to the collection and use of your personally identifiable information as described in this Policy.

When you provide data via this Website / Apps or directly via email or phone, we collect, process and use only the personal data you send, and the necessary information we need to communicate with you on your inquiries or applications via this Website / Apps.

When you access Website / Apps we may collect information and may process the following data (potential PII data):

– IP address, browser (type, version, language), operating system, Internet service provider, the date and time of access to our Website / Apps, Files accessed on our Website / Apps, the Website from which the user reached our Website, Websites that the user accesses via our Website / Apps

2. Collection And Use Of Personally Identifiable Information.

ROPARDO does not collect personally identifiable information without your authorization. Any personally identifiable information you provide is voluntary and is solely used to help fulfill a request you make using the Services, Content, Software or Apps through the use or access of this Website / Apps. Examples of personally identifiable information include your account information such as your name, address, telephone number, etc. (which you provide when registering with the Website / Apps) and any other information which may be linked to your account. ROPARDO will not sell, rent, or share with any third party or individual your personally identifiable information except as necessary to help fulfill a request you have made using the Services, Content, Software or Apps through the use or access of this Website / Apps (e.g., sending or otherwise transmitting to you the requested information or custom-tailoring your Website / Apps experience based upon your preferences). However, ROPARDO reserves the right to disclose your personally identifiable information as required by law or as permitted by law when ROPARDO, in good faith, deems it necessary to protect its rights and/or to comply with a judicial proceeding, court order, or legal process. Data and log files are stored on the basis of Art. 6(1)(f) GDPR.

3. Collection And Use Of Non-personally Identifiable Information.

ROPARDO collects non-personally identifiable information about your visit to the ROPARDO Website / Apps. This information may include the Uniform Resource Locator (URL) that you just came from (whether this URL is on this Website / Apps or not), which URL you next go to (whether this URL is on this Website / Apps or not), what browser you are using, and your IP address. This information is primarily used by ROPARDO to analyze web traffic and to improve the functionality and content of the Website and does not contain any personally identifiable information which may belong to you or any other individual. However, ROPARDO reserves the right to disclose this information as required or as permitted by law when ROPARDO, in good faith, deems it necessary to protect its rights and/or to comply with a judicial proceeding, court order, or legal process.

4. Protection of your information

ROPARDO exercises great care in protecting your personally identifiable information such as, but not limited to, your user registration, user login, user sessions, and electronic communications to and from ROPARDO. This includes, among other things, using industry standard techniques such as firewalls, encryption, intrusion detection and Website / Apps monitoring. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while ROPARDO strives to protect your personally identifiable information, ROPARDO is not able to ensure or warrant the security of any information you transmit to or from the Website / Apps.

Internally, ROPARDO restricts access to your personally identifiable information to those who require access in order to provide services in connection your requests or inquiries that you have provided via the Website / Apps.

5. Deleting Your Data

If your data are no longer required for the purposes detailed in this document or in your request, it will be removed. Completed tasks will remain stored and will be marked “Completed” in the database. If you delete your account, we will also delete all data completely from your account. Data you have entered in lists belonging to third parties will remain in existence as these are part of third-party accounts. If data has to be retained for statutory reasons, it will be blocked, and it will then no longer be available for any further use. If personal data is stored in log files, it will be erased after thirty days at the latest. Further storage is possible if the IP addresses of the respective users are erased or anonymized, so that it is not possible to associate the IP address with the requesting client (account).

6. Email Communications and Anti-spam Measures

While we welcome email communications from our visitors, please be aware that our robust anti-spam measures are in place to protect our email systems from unsolicited and malicious emails. To ensure the successful delivery and processing of your emails, kindly note the following:

  • Our primary anti-spam filters may refuse to accept certain communications and reject them outright if they are deemed suspicious or non-compliant with our policies.
  • In cases where an email successfully passes the initial filters, our secondary anti-spam layers may detect anomalies or potential threats, resulting in the email being classified as SPAM or JUNK.
  • Emails categorized as SPAM or JUNK are not processed, opened, or responded to by our organization as a security precaution.

For critical matters, such as data protection concerns, legal issues, or other significant inquiries, we strongly recommend contacting our company through traditional mail services or other official channels to ensure proper handling and attention.

We appreciate your understanding and cooperation in adhering to responsible email practices, which helps us maintain a secure and efficient communication environment.

Contact form and contacting us by e-mail

You can contact us for different reasons:

  • General enquire
  • Business contract: create account, payments, support or other contract relating topics
  • Apply for job
  • Register for an event, training or contest
  • Data protection

Our Website / Apps includes a contact form that may be used to contact us electronically. Alternatively, you may contact us via the e-mail address provided for this purpose. The legal basis for the processing of data is Art. 6(1)(a) GDPR if the user has given their consent. If personal data is transmitted in the context of sending an e-mail, Art. 6(1)(f) GDPR provides the legal basis.

If a user makes use of this option, the data entered in the input screen will be transmitted to us and stored:

  • Provided full name, email address and phone number,
  • Provided affiliation – the name of the organization you are part of,
  • Number of employees (voluntary),
  • Text entered by the user in the text box (voluntary) – The reason for your inquiry,
  • The source of your visit – how you found us (voluntary)

In addition, the following data is stored when the message is sent:
— The originating IP address
— Date and time the message was sent.

In advance of data processing, we obtain the user’s consent as part of the sending process. In this case, we store the user’s personal data that is transmitted along with the e-mail. If the intent of the e-mail is to conclude a contract, then Art. 6(1)(b) GDPR provides an additional legal basis for processing the data. The data will only be used to process your contact enquiry and the subsequent communication. The data will not be disclosed to third parties in this context. When you submit ane-mailthrough the andforthrough inquiry via the contact form(s) or e-email, you also consent to having ROPARDO representatives contact you via email or phone.

To protect your enquiries via the contact form, we use the reCAPTCHA service provided by Google Inc. (Google). The prompt helps to discern whether the input is made by a person or via automated machine processing. This service involves sending Google the IP address and any other data required by Google for the reCAPTCHA service. For this purpose, your IP address will be transmitted to Google and used there. However, if IP anonymisation is activated on this website, your IP address will first be shortened by Google within member states of the European Union or in other contracting parties of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the United States and shortened there. Google will use this information to evaluate your use of this service on behalf of the operator of this website. The IP address transmitted by your browser as part of reCAPTCHA is not associated with other Google data. This data is subject to the Google Inc. privacy policy. For more information about Google’s privacy policy, please visit: https://www.google.com/intl/de/policies/privacy/.

The user can withdraw their consent to the processing of personal data at any time. A user who has contacted us by e-mail can object at any time to the retention of their personal data. In such cases, the contact enquiry will not be processed, and it will not be possible to continue the respective conversation. All personal data retained when establishing contact with us will be erased in such cases.

a)Apply For A Job

If you apply for a job position through “Contact form and contacting us by e-mail”, you consent to having ROPARDO collect, process and use the following data:
— Provided name, email address and phone number,
— Provided city of residence,
— Provided technology stack of interest,
— The source of your visit – how you found us,
— A message you willingly and knowingly send to us,
— Provided CV.

When you apply for a job position through our Website / Apps, you also consent to having ROPARDO representatives contact you via email or phone. ROPARDO will be storing your personal data for up to 10 years, ensuring adequate data protection and security for your personal data through this entire period.

b)Register For An Event, Training Or Contest

If you register or apply for an event, training or contest though “Contact form and contacting us by e-mail”, you consent to having ROPARDO collect, process personal data. This data might include but is not limited to:
— Provided name, email address and phone number,
— Provided city of residence,
— Provided years of experience in a field,
— The technology stack of interest,
— The source of your visit – how you found us,
— The reason of your inquiry,
— Provided affiliation – the name of the organization/institution/association you are part of,
— A message you willingly and knowingly send to us,
— Provided CV.

When you register or apply for an event, training or contest thrYouTubeough our Website / Apps, you also consent to having ROPARDO representatives contact you via email or phone.

My Account, Data Entered By Users Use Of Social Media

We incorporate social media plug-ins from social networks Facebook, Twitter, YouTube, LinkedIn and Pinterest on our website. They establish a connection to the respective service provider. Data concerning the user’s browser behavior is transmitted in this context. When users click on one of the plug-ins, potential personal data (user’s IP address and the web address (URL) of the page currently being viewed by the user, including time and location) is transferred to the respective service provider and processed there.

Additional information on data processing can be found in the privacy policies of the respective service providers:
— Facebook: https://facebook.com/policy.php
— Twitter: https://twitter.com/de/privacy#update
— Pinterest: https://policy.pinterest.com/de/privacy-policy
— LinkedIn: https://www.linkedin.com/legal/privacy-policy

Users who are members of the social networks referred to above who do not wish user data to be collected by the respective social network via our website, must log out of their respective social media account before visiting our website.

We make Youanalyseisbased on.,Tube videos available on our website. They are embedded in our website by integrating the URL with iframes in extended data protection mode. As a result, the domain will be replaced by the official YouTube nocookie domain. According to current information provided by YouTube, information about visitors to the website is only stored if they play the video, but not if they simply access a webpage in which a video is integrated. Additional information about YouTube’s collection and use of data, and rights for protecting user privacy, can be found in the relevant privacy policy https://policies.google.com/privacy.

Web Analytics

ROPARDO uses Google Analytics, a web analysis service of Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files which are stored on your computer and which enable you to analyses your use of ROPARDO Website / Apps. The information generated by the cookie on your use of Website / Apps (including your abbreviated IP address) is transmitted to a Google server in the USA and are stored there. Google will use this information to assess your use of Website / Apps, to compile reports on the activities for us and to provide more services connected with use of Website / Apps and the Internet. It is also possible that Google may transmit this information to third parties if this is prescribed by law or if third parties process this information on behalf of Google.

You can deactivate Google Analytics by means of a browser add-on if you do not want Website / Apps analysis. You can download this here: http://tools.google.com/dlpage/gaoptout Data processing is performed in this context on the basis of Art. 6(1)(a) GDPR.

Use Of Cookies (Or Other Functionally Equivalent Technology) In The Collection Of Personally And Non-personally Identifiable Information

Certain features of the Website / Apps are only available through the use of cookies or functionally equivalent technology (collectively referred to as “cookies”). For example, cookies help reduce the number of times you need to enterproducts/servicesto certain information while using the Website / Apps. The legal basis for processing personal data using cookies is Art. 6(1)(f) GDPR.

This data might include, and is not limited to:
— Language settings (website)
— Session cookie – required for registration
— GA/GTM Cookies
— Your IP address
— Types of websites you visit
— The URL of the page you visited before (if you accessed our website from a referral source)

Cookies can also assist in providing you with Content and Services that are targeted to your particular interests or preferences. Cookies also enable ROPARDO to collect information about your Website / Apps visit (as discussed above). Cookies are stored on your local machine, not on the Website’s / Apps server. You are always free to decline cookies if your browser has this functionality, although if you do so, you may not be able to use certain features on the Website / Apps which are dependent on the information which those cookies collect, and you may be required to re-enter certain information more frequently during a session. If you do not want ROPARDO to collect the information about your Website / Apps visit, please set your browser to reject these cookies.

Newsletter

ROPARDO provides a newsletter service free of charge. We use the newsletter to inform you about new products / services and send you general information about ROPARDO. We need your email address to send you the newsletter. You can enter your email address on ROPARDO Website / Apps. We will store and use your email address solely to send you the newsletter. Of course, you can unsubscribe the newsletter at any time. Every newsletter contains information on how you can unsubscribe third-partyfrom the newsletter with effect for the future.

Your Rights

In accordance with the European Union legislation concerning the collection and processing of personal data, you have the following rights:
— To request us to rectify or erase your personal data or restrict our processing of your personal data or object to such processing.
— To request from ROPARDO copies of your personal data undergoing processing. We must provide the first copy for free, while for any further copies you request we may charge a reasonable fee based on administrative costs. If you make the request by electronic means and unless you request otherwise, we shall provide the information in a commonly used electronic form.
— To not be the subject of a decision based exclusively on automatic data processing.
— To not have your personal data transferred to third-itparty countries.

To obtain from ROPARDO restriction of processing where one of the following applies:
— you contest the accuracy of the personal data we processed, for a period that would enable us to verify the accuracy of your personal data;

    • the processing is unlawful, and you oppose the erasure of your personal data and request the restriction of its use instead;
    • ROPARDO no longer needs your personal data for the purposes of the processing, but you require us to keep it for the establishment, exercise or defense of legal claims.

In short, you can ask us to share with you, adjust, delete or keep the information we have about you for up to 10 years.
We may need to request specific information to confirm your identity and to ensure your right of access to information (or to exercise your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who is not entitled to receive it.
You can withdraw at any time your consent to have your personal information processed and stored by ROPARDO by sending us a consent withdrawal at our address presented at the beginning of this document.

Accessing, Correcting, And Updating Your Information.

You may at any time request access to the personally identifiable information that ROPARDO has collected about you and you may request corrections or updates to that information. ROPARDO will make reasonable efforts to respond promptly to all such requests but reserves the right to limit such requests.

Please be aware that no request will be processed if it is not sent to the designated email address, or the postal address mentioned in our privacy policy. Requests sent to employee company addresses or any other email address will not be acknowledged or processed and will be treated as unsolicited emails / fraud tentative. This measure ensures that all requests are handled in a secure and efficient manner.

Levels of Personal Data

Requests for access to personal data are treated differently depending on the nature of the data:
— General Data: This includes data related to marketing, newsletters, and similar purposes. For such requests, we do our best to identify the person based on their email address and other associated information.
— Sensitive Data: This includes data related to former employees, current or former employees of suppliers, or customers. For these requests, we adhere strictly to the procedures outlined above, requiring comprehensive identification and verification. Can be case that a face-to-face meeting at Ropardo office to be requested to complete the verification.

Each case is handled with appropriate measures to ensure the security and privacy of the data subject’s information.

Request Submission Requirements

1) Any request must contain the data from next points or complete Request Template.

To exercise your data protection rights, your request must contain at least the following information:
— Identification details of the person making the request, whether it is the data subject or their legal representative (name, surname, address, personal identification number);
— The capacity of the person making the request;
— The subject of the request, namely a complete description of the requested information/measures;
— Correspondence details (correspondence address/email address) necessary for sending the response;
— The date the request was made;
— The signature of the person making the request and proof of their identity/status (copy of ID/power of attorney number).

If there are reasonable doubts about the identity of the individual making the request to exercise any of the mentioned rights, ROPARDO may request additional information necessary to confirm the identity of the data subject.

2) Proof of Identity

ROPARDO SRL will not disclose the requested information if the identity of the requester and/or the data subject is not verified. Therefore, if possible please present/attach proof of identity (copy of ID card) to this request in special for sensitive data. If you are submitting the request as a legal representative of the data subject, please present/attach proof of identity (copy of ID card), a document showing legal representation, as well as proof of identity and consent of the data subject.

3) Your Declaration of Understanding

I confirm that the information provided by me in this request is true and correct, and the data listed above is the only ones to which I request access. I have been informed that the personal data provided through this request will be used solely for the purpose of resolving my request for access to personal data. I am aware of the provisions of the Penal Code, according to which providing false statements constitutes the crime of identity fraud, and I declare on my own responsibility that I have not used and do not use any other names or civil status data apart from those listed/attached to this request.

I understand that the data controller must confirm my identity/the identity of the data subject and that, to clarify the relevant personal data, it may be necessary to subsequently provide other information required to resolve this request.

I understand that the response period for this request is 30 days, calculated from the moment the above conditions are met. I acknowledge that the failure to provide exact answers to all the questions in the form or the incorrect completion of these questions makes it impossible to obtain the requested information.

I am aware that the electronic communication of the requested information does not guarantee full security. By choosing this method, I assume the risks associated with electronic communication of information (interception, alteration, loss, destruction, delays in receiving data, etc.).

Additional Information

This Policy only applies to information collected by ROPARDO. Any information you provide to, or that is collected by, third-party websites may be subject to the privacy policies of those websites, if any. ROPARDO encourages you to read any such privacy policies of any third-party websites you visit. It is the sole responsibility of such third parties to adhere to any applicable restrictions on the disclosure of your personally identifiable information. ROPARDO, its directors, officers, employees, agents, service providers and representatives shall not be liable for wrongful use or disclosure of your personally identifiable information by any such third party.

Your Consent

By using the Website / Apps, you agree to these terms. Whenever you submit information via the Website / Apps, you must consent to the collection and use of that information in accordance with this Privacy Policy.

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